Special Event Liability Exposures Require Customized Insurance Coverages

Special Events

Take time to consider the real risks  

Summer and fall are the most popular seasons for special events like outdoor festivals, concerts, and sports tournaments.  Many employers, non-profits and recreation organization host picnics and fundraisers that involve outdoor activities.

But they aren’t always all fun and games for everyone involved. Accidents and other unexpected events can occur, and the organizer(s) and vendors can be held liable. Special Events insurance is the best way to protect your organization and those involved.

Slip-and-fall accidents are the most common mishaps that result in claims. Damages to rented facilities, such as tents, and audio equipment are also common claims. Anytime food and/or alcohol is served the risk level rises significantly.

In the past, large event promoters covered everyone involved with the event under a single policy. However, a tragic incident in 2011 at a state fair changed this thinking. Now, most promoters require individual vendors, stage crews, lighting and electrical crews, etc. to carry special event insurance.

Types of coverage available

The main type of insurance promoters and vendors need is General Liability. Accident medical coverage for event participants and volunteers, weather, event cancellation, fireworks liability, and active assailant or terrorism are additional coverages to consider.

It’s interesting to note that many standard Special Event insurance policies protect against sexual abuse/molestation. This covers claims alleging inappropriate sexual behavior by an event employee or volunteer.

A Liquor Liability policy is the best defense against any claims of bodily injury or property damage caused by inebriated participants.

Unfortunately, terrorism is a very real risk. Sadly, some insurance carriers won’t write a Special Event policy for events taking place in large cities such as New York and Boston. And yet, K&K Insurance Group decided to include terrorism coverage in all their quotes, according to Stephanie Waldron, a senior vice president.

Make insurance part of your event planning

Special events, even smaller ones, are planned well in advance.  Nonetheless, many organizers wait until the last minute to shop for coverage. This can make it difficult for an underwriter to collect the necessary information and provide a quote for the best coverage.

However, organizers of smaller events with limited risks can take advantage of online platforms. These are typically family reunions, art exhibitions, and meetings.

Sadler Sports & Recreation Insurance offers instant online quote/pay/print for sports tournaments and special events.

If you have questions or would like a  quote, feel free to contact us here or by phone at 800-622-7370.

Source:  “The main event.” Insurance Business America. Issue 5.08, 2017.
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